Student Life & Academic Services

STUDENT LIFE & ACADEMIC SERVICES

ACADEMIC ADVISEMENT AND REGISTRATION

Students are assigned an academic advisor within their degree program(s) to facilitate course selection and academic program planning.  Students may select an advisor by contacting the Office of Registration at the time of registration.  To enroll in courses, students may either pre-register in the semester preceding enrollment or register at the beginning of the semester enrollment.

ACADEMIC COMPUTER

Students with access to PC’s may access course information (Course Descriptions) at www.elighteningchristiancollege.com ,  along with teaching lectures through computer imaging of many of our  instructor for their courses.  Lectures are at an additional cost. Contact ECC for cost of lectures.

CAREER DEVELOPMENT

Office of Career Development for internships and testing at ECC, 851 Irwin Street, Suite 200, San Rafael, CA 94901 or at our email address, admin@enlighteningchristiancollege.comor contact our office at (___

INTERNSHIPS   

These graded academic experiences in a chosen career field are coordinated through Career Development.  Notices of available internships, as well as necessary registration forms, are available at the office of ECC.

IDENTIFICATION CARDS                                                                                                        

A student identification card will be issued to every student at ECCat the time of acceptance to the college.

COLLEGE POLICIES

ACADEMIC INTEGRITY

It is the goal of the faculty of ECC to foster honesty and integrity among students in all academic and non-academic matters.  Dishonesty of any kind or misrepresentation of the truth in any way is regarded by the faculty and administration as a most serious offense and renders the offender liable to severe consequences and possible suspension.

Academic dishonesty includes, but is not limited to, cheating, plagiarism, forgery, slander, drugs and lying.

Cheating - The term “cheating” includes, but is not limited to, the following:

  1. Use of any unauthorized assistance in taking quizzes, tests or examinations.
  2. Dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems or carrying out other assignments.
  3. The acquisition, without permission, of tests or other academic material belonging to a faculty or staff member of the college.

Dishonesty of any kind on examinations or on written assignments, illegal possession of questions, the use of unauthorized notes during an examination, obtaining information during an examination from another student, assisting others to cheat, or altering grade records.

Plagiarism - The term “plagiarism” includes, but is not limited to, the following:

  1. The knowing or negligent use by paraphrase or direct quotation of the published or unpublished work of another person without full and clear acknowledgement.
  2. The knowing or negligent unknowledgeable use of materials prepared by another person or agency engaged in the selling of term papers or academic materials. Any student who fails to give credit for quotations or essentially identical material taken from books, encyclopedias, magazines, or other reference material or from the themes, reports, or other writings of a fellow student has committed plagiarism.

Forgery/Lying - The presentation of forged documents including, but not limited to, college documents such as course registration forms and the presentation of forged documents such as transcripts in the admission process or for the purpose of the college renders the offender liable to severe consequences and possible suspension.  Similarly, a student lying to faculty and staff also renders his/her liable to severe consequences and possible suspension.  Students should also be aware that the forgery is an offense under the law.

ACCESS TO STUDENT RECORDS

ECC Christian, following the requirements of the Family Educational Rights and Privacy Act (FERPA), affords the student(s) certain rights with respect to their records.

RECORDS MAINTAINED

 The college maintains records for each student that include name; address; student identification number; information on parents; guardian; spouse; if incarcerated, state or federal register number; general information on academic status during enrollment at the college; previous school data; results of standardized admissions, examinations, and courses previously taken or been taken; credits; grades; and any other information deemed to the college.  The Director of Student Records and Registration of the college is responsible for maintaining all of these records, except for those involving financial aid.  These records are available to the Director of Student Records and Registration, and the Vice President, the Provost, and the Chancellor of Enrollment and Student Development.  Staff members affiliated as having access to the records in a direct request to the Vice President, Provost, or Chancellor on a need to know basis.  The Director of Student Records, in consultation with the Provost and Vice President, will be the individual charged with responsibility for determining the need to know.  Prior consent is not required for the release of educational information under certain circumstances (such as the need to know by other school officials when a student transfers to another school, when requested by federal/state officials with proper court documentation, only functioning for financial aid purposes, to certain educational organizations, and in certain emergency situations).

Applicants for financial aid have an additional file which contains information submitted as part of the process of applying for financial assistance.  Records involving financial aid are maintained by the Director of Financial Aid and are available to the Director and Staff, the President, the Vice-President for Enrollment, the Provost, and Chancellor and to the Committee of Scholarships for the purpose of granting and administering the College’s financial aid programs.  All of these records also are available to such other organizations and persons as are entitled to them under Part 99 of the Code of Federal Regulations.

The College is required to maintain records for all students in compliance to our affiliation to credited colleges.

The College considers the following to be directory information: student’s name; hometown address; student’s local address; telephone listing; date and place of birth; major field of study; weight and height; degrees and awards received; the most recent previous educational agency or institution attended by the student; and the student’s thesis title.

The College also maintains a development date base which is intended for the use of ECC employees and volunteers acting on behalf of the College.  The data base may include information on students as drawn on the register file and may include directory information.  The information is not for sale to outside agencies and is released outside the internal college community when necessary for college business.  Research and gift information contained in the database is strictly confidential and will only be released outside the Office of Advancement when necessary for college business.

The College also maintains advising information on each student.  Advising information is kept by the enrollment and student development who had undertaken the initial advisement and new student orientation and by the academic unit in which the student is advised.  Unofficial and informal advising materials may be maintained by individual faculty advisors.

SPECIAL RECORDS

 Student discipline records are maintained by the Vice President in that office and are available to the student from the Disciplinary Committee as needed, but not limited to a special hearing to release such information, and can only be released by the President of the College.

 ACCESS DENIED

 Access to any student records by the college officials is a by-product of the need to know.  Such access is delineated in item “1"of this policy.   The need of the individual to know information in order to fulfill his/her responsibilities does not allow that individual to share the information with other staff or with individuals external to the college without the permission of the student.

Neither student records nor those housed in the Office of Financial Aid nor any personally identifiable information, other than directory information (see below) will be made available to anyone else other than the student without written consent.  Where consent is required and given, the student, upon request, will receive a copy of the records to be released.

No student can be required, nor will be asked, to waive rights under Part 99 of the Code of Federal Regulations.  However, a student may voluntarily waive right of access to confidential statements made by third parties respecting admission to education agencies or institutions, applications for employment, or the receipt of an honor or honorary recognition.  In case of waiver, the confidential statements will be used solely for the purpose for which they were specifically intended, and the student will, upon request, be notified of the names of all persons making such confidential statements.

Any student who desires to review his/her records, may do so by making a written request to the appropriate office immediately responsible for the records. The process of specific record access and/or copying of the records is summarized below: Students may request their academic transcripts during normal working hours by mail or email to the office of student records and registration.  The only records that may not be inspected/or requested are personal memos from the staff regarding the student.  Also exempted from the examination are records specifically exempted by Part 99 of the Code of Regulations.  The student may obtain copies of approve record.  The cost will be $.50 for the first page copied and $.25 for each additional page.  All reasonable requests for explanations or interpretations of the records will be honored and, if accurate, misleading, or inappropriate data is found in the records, they will be promptly corrected or deleted.  The student also has the right to insert into the records a written explanation respecting the contents of such records.

APPEALING THE ACCURACY OF THE RECORD

 If the student and the Director of Student Records and Registration, the Vice President, or their deputies do not agree on items contained in the records, the student may submit a written request to the Provost, or Chancellor, for the hearing to challenge the content of the records.  The Provost or Chancellor will schedule such a hearing in person or by tele-conference within 30 days after receipt of the request and will notify the student reasonably in advance of the hearing of its date, time, and place.  The hearing will be before a board composed of the Provost, Vice President, or Chancellor, or his/her designee(s), at least one disinterested member of the faculty who shall be appointed by the Chancellor and Provost.  None of those hearing the challenge may have direct interest in the outcome.  Students will be afforded a full and fair opportunity to present evidence relevant to the issues raised and may be assisted or represented by individuals of their choice at the student’s own expense, including an attorney.  If the meeting takes place via tele-conference, all documents must be sent 30 days prior to hearing.  The decision of the board on the correctness of the records, as determined, will be based solely upon the evidence presented at the hearing and will include a summary of the evidence and the reasons for the decision.

If, as a result of the hearing, the college decides that the information in the files is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, the college shall amend the records accordingly and so inform the student in writing.  However, if, as a result of the hearing, the college decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall inform the student of the right to place in the records a statement commenting on the information in the records and/or setting forth any reasons for disagreeing with the decision of the college.

MAINTENANCE OF THE RECORD

 The college reserves the right after a three year period to destroy any and all records that it maintains on a student except to the extent that law requires their maintenance for a longer period of time.

 ADMINISTRATIVE SUSPENSION

If, in the judgement of the Provost, Chancellor, or Vice President, a student’s behavior is disruptive to the educational process and a potential danger to a student and/or faculty/staff member, committing slander/lies to students and/or staff, committing a crime, misdemeanor, or fraud, an Administrative Suspension may result.

College officials and/or employees will not release any information regarding the reasons for the Administrative Suspension other than verifying the status (Right of Privacy Act).

An exception will be made if the student gives written permission to disclose information regarding the suspension.  All disciplinary files and permission letters will be kept in the Office of the Vice President or his/her designee are the only people authorized to discuss the case with anyone outside of the College Administrative.  Suspensions may be made by the Vice President and/or Provost, or Chancellor.

CHANGE OF NAME OR ADDRESS

A student who changes name, residence, or mailing address is expected to notify the Office of Student Records and Registration of this change immediately.  Any communication from the college which is mailed to the name and address of record is considered to have been properly delivered.

HOLDS

A “hold” is an action on a student record that prevents students from registration, receiving office transcripts, and/or graduating from the college.  A hold is placed on a student’s record in the event an obligation or requirement to the college has not been met.  These obligations/requirements can include:

  • Failure to make financial payments as outlines on student invoice.
  • Failure to meet required disciplinary sanctions.
  • Failure to meet academic or administrative requirements resulting in suspension as outlined in the College Catalog.

To determine the reason for a hold, the Office of Student Records and Registration should be contacted.  To release a financial hold, the Business Office should be contacted. To release a document on hold, the Office of Student Records and Registration should be contacted.  To release a disciplinary hold, the Vice President and/or Chancellor should be contacted.  The Provost and/or Chancellor may release a hold for graduation purposes.

SCHOOL MANUALS/HANDBOOKS

Schools and/or departments may publish manuals or handbooks outlining specific program requirements to supplement the College Catalog.  Students are expected to follow these policies as related to their chosen major.  Manuals may be obtained from student’s major department or school.

SEXUAL HARASSMENT POLICY 

The college is committed to providing an environment of academic study and employment free from sexual harassment to all segments of its community.  That is faculty, students, and employees.  It is the responsibility of each member of the college and/or seminary community to behave in such a manner that his/her words and/or actions cannot be reasonably perceived as sexual, coercive, abusive or exploitative, or interfering with any other individual’s ability to study or work productively at the college.  Furthermore, the college forbids retaliation by any member of the college community and/or seminary against anyone or member of the college/seminary community against anyone who brings a charge of sexual harassment.  Moreover, we will not tolerate homosexual and/or lesbian members, students, or employees.  If the college finds this detestable behavior within the faculty, students or employees, they will be Anathema.

DEFINITION OF SEXUAL HARASSMENT

 Sexual harassment is unwelcome sexual advances, requests for sexual favors, or other verbal, visual, or physical conduct of a sexual nature in the following context:

  • Who submission to, or rejection of, such conduct is used as the basis for employment or academic decisions
  • When such conduct has the purpose or effect of unreasonably interfering hostile, or offensive work or academic environment

SANCTIONS

 Any violation of any aspect of this policy will subject the violating faculty, student, or employee to appropriate disciplinary action which may include dismissal from employment in regards to faculty and employees or in regards to students, cancellation of student status.

COMPLAINT PROCEDURE

 The complaint procedures are available to any person who believes that he/she has been sexually harassed by a faculty member, a student, or an employee of the college/seminary in the context of the accused individual’s performance of college/seminary related functions.

Lodging of Complaint: Persons who have complaints alleging sexual harassment are encouraged to raise them either verbally or in writing to any of the following: department head/chairperson, academic dean, Vice President, Provost, or Chancellor.  Such complaints, once received, shall be communicated promptly by the college person receiving such complaint, to the Provost.

Timing of Complaint: Any complaint, either verbal or written, must be communicated to the college pursuant to paragraph “1", above, written 14 calendar days from the most recent occurrence of the allegedly sexually harassing behavior.

Confidentiality of Proceedings and Records: All persons involved in the investigation, adjudication, or resolution of sexual harassment complaints shall preserve the confidentiality of information relating to such investigation shall only be disclosed (i) on a need to know basis to those in the college, or their designees, authorized to participate in the investigation, or resolution, or (ii) to those outside the college as required by law.

Proceedings: Once the complaint is received by the Provost or Chancellor, he/she shall promptly initiate the specific complaint procedure applicable for the accused individual.

Copies of the specific complaint procedures as pertaining to faculty, students, and employees, are available in the Provost Office, Dean’s office, Vice President, and Chancellor.